Office Manager / Administrative Coordinator
1 position available
Office Manager / Administrative Coordinator
1 position available
We are seeking a highly organized and proactive Office Manager to support our Livermore office. As the primary administrative professional on site, you will work closely with operations, project management, and corporate teams to keep the office running efficiently while supporting payroll, reporting, compliance, and day-to-day administrative functions. The ideal candidate is a self-starter with strong organizational and computer skills who enjoys solving problems, managing multiple priorities, and providing exceptional support in a fast-paced construction environment. Experience with payroll is preferred, but a willingness to learn and grow is equally important.
Key Responsibilities
- Serve as the primary administrative support for the Livermore office.
- Review field timecards and prepare weekly payroll documentation for submission to the corporate office.
- Learn and apply union timekeeping and attendance requirements, including wage and fringe benefit rules.
- Review new hire documentation to ensure compliance with applicable state, federal, and union requirements.
- Troubleshoot payroll questions and coordinate with employees, management, Human Resources, and the corporate payroll team.
- Respond to workers' compensation audits, union audits, and other compliance requests in collaboration with Human Resources.
- Prepare weekly, monthly, and quarterly reports for management.
- Process employee reimbursements for approval and payment.
- Receive, review, and process field employment applications.
- Track subcontractor documentation, billing, and payment status.
- Maintain a professional front office by greeting visitors, answering phones, receiving deliveries, and distributing mail and packages.
- Order and maintain office supplies and assist with general office organization.
- Provide administrative support to office staff and management as needed.
- Communicate professionally and effectively with employees, customers, vendors, and business partners.
- Perform other duties as assigned.
Qualifications
- Strong proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Excellent organizational, time management, and multitasking skills.
- Strong attention to detail and commitment to accuracy.
- Ability to solve problems independently and exercise sound judgment.
- Excellent verbal and written communication skills.
- Positive attitude with a strong customer service mindset.
- Ability to work both independently and collaboratively in a team environment.
- Eagerness to learn, grow, and take on new responsibilities.
Experience & Education
- High school diploma or equivalent required.
- Previous experience as an Office Manager, Administrative Assistant, or in a similar administrative role preferred.
- Payroll experience preferred; experience with union payroll is highly desirable.
- Experience in the commercial construction industry is a plus.
- Experience with Plexxis software is a plus.
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Think you are the right fit for this role?
Why Join Us?
SDI offers a collaborative team environment, opportunities for professional development, and the chance to contribute to exciting and impactful construction projects across the Western United States, Intermountain States, Texas, and beyond.
SDI is an equal opportunity employer. We value diversity and are committed to hiring the most qualified individuals, regardless of race, color, sex, religion, national origin, disability, age, sexual orientation, gender identity, or any other protected status. We maintain a zero-tolerance policy for unlawful discrimination and foster an inclusive, respectful workplace.
